Software – made in Germany

Xpert-Timer pro Track project time

Choose a licence
Arbeiten und Auswerten mit der Projektzeiterfassung auf dem Laptop Note: images on this page were created or edited with artificial intelligence.

More overview. Less effort: Xpert-Timer pro

Xpert-Timer pro records time per customer, project and task — by timer or by hand. Multi-user on your own network, with budget control and post-calculation.

Open gallery

The advantages of Xpert-Timer pro

No cloud, full control of your data

You get by entirely without an external service provider. All data stays with you in your company, in line with the GDPR.

  • Times, customers and projects stay on your device or on a server belonging to your company.
  • The entire system runs without an internet connection if you need it to.
  • You choose the database: MariaDB, MySQL, MS SQL, PostgreSQL, MS Access or SQLite.

Buy or rent

Buy once or book monthly. You decide what suits your budget.

  • Purchase licences are permanent and involve no monthly payment.
  • Rental licences are bought for one year and then renewed monthly.
  • Software maintenance packages are mandatory for purchase licences in the first year. For rental licences, support is charged separately.

Free for 30 days

Try Xpert-Timer pro in your own working day — with every add-on module, nothing locked.

Try the demo now

No sign-up • On the network or as a single seat • Ends automatically

Xpert-Timer pro

For individual users and teams

View screenshots

  • On your own or as a team on one shared database
  • Customers, projects, sub-projects and tasks
  • All add-on modules combinable
  • On-premise - installed locally

Purchase licence

€ 185,–per user, one-off, plus VAT

Go to shop

Rental licence

€ 8,–per employee and month, plus VAT

Rent now

Powerful in every detail

Track project time with ease

  • Automatic capture or manual entry afterwards
  • Based on projects, orders and tasks
  • Times can be adjusted where permissions allow
Mitarbeiter am Schreibtisch beim Projekte erfassen

Always on top of your projects

  • A clear project and task structure
  • Custom categories & tags
  • Quick assignment of recorded times
Mitarbeiter am Schreibtisch mit einer Auswertung zum Projekt

Analyse time data efficiently

  • Detailed reports and analyses
  • Reports you can tailor to your needs
  • Export functions for various formats
Mitarbeiter mit Kollegin am Tisch.

Manage teams

  • Set access rights and visibility
  • Organise departments and teams
  • Scales to any company size
Teambesprechung im Büro zum Projekt

Modular and expandable. For every requirement.

Every module can be bought separately and added at any time. The trial version contains all of them.

Working time tracking

Xpert-Timer works as an add-on module:

  • Overtime management
  • Holiday management
  • Digital holiday requests
  • Numerous types of absence, including your own
  • Freely configurable working time models
  • Freely configurable employment models
  • Digital punch clock or terminal with transponder
Screenshots of working time tracking

Invoicing

Turn recorded times straight into an invoice, including a collective invoice per customer.

  • X-Rechnungen, ZUGFeRD Rechnungen erstellen
  • QR-Rechnungen für die Schweiz
  • PDF Rechnungen
  • Rechnungen per E-Mail versenden (Kunde, DATEV, etc.)
  • Management von Rechnungen
  • Zahlungserinnerungen und Mahnungen erstellen
  • Zahlungseingänge erfassen
Screenshots of the invoicing module

Document management

Keep correspondence, quotes and files with the project instead of hunting through the file system.

  • Dokumente digital speichern und organisieren
  • Integration mit gängigen Office-Anwendungen
  • Sichtbarkeitssteuerung über Sicherheitsstufen
  • Check in / Check out
  • Verschlagwortung und Kategorisierung von Dokumenten
Screenshots of document management

External cost management - service recording

Record material costs, travel costs and more against the project and its costing.

  • Externe Kosten erfassen
  • Materialkosten, Fahrtkosten, Fremdleistungen, etc.
  • Projektbezogene Kostenkontrolle
  • Integration in die Projektzeiterfassung
  • Erfassung erfolgt per Freigabe über Rechteverwaltung
Screenshots of external cost management

Xpert-Timer web

Browser-based time tracking in an on-premise installation.

  • Preislisten für Projekte erstellen
  • Wochentags- und uhrzeitabhängige Preisgestaltung
  • Qualifikationsabhängige Sonderpreise definieren
  • Unterschiedliche Währungen verwenden
  • Spezielle Kundenrabatte festlegen
  • Festschreibung von Preisen
Screenshots of Xpert-Timer web

Interfaces

REST API or Windows DLL for your own integrations.

  • REST interface via the XTCloudserver
  • Windows DLL for direct access
  • Independent of the database, in both directions
  • Connects to existing ERP and CRM systems
  • Documentation and demo with source code
Interfaces: the XTAPI in detail

Add-on module: Xpert-Timer web

Add-on module: Xpert-Timer Synchronisation

Record on the road

Recorded locally on a laptop or Android device, synced with the central database at the push of a button.

  • On your own network, no extra server needed
  • Over the internet with the XTSyncServer
  • Android devices too
  • One shared database with Xpert-Timer pro
More information

Ideal for everyone who plans, steers and invoices projects

Agencies & creative teams IT & software development Engineering offices Service providers & consultants

Frequently asked questions about Xpert-Timer pro

Is Xpert-Timer pro suitable for several users?

Yes, Xpert-Timer pro is suitable for several users. Projects and orders are assigned to the relevant users. Xpert-Timer basic, by contrast, is intended for individual users only.

Does the project time tracking work without a cloud?

That is right. Xpert-Timer pro is installed locally, and the database sits on your own device or on a server in your company. You can therefore record project time offline. No outside server is involved, and the whole system runs without an internet connection if needed.

Can I track working time with Xpert-Timer pro as well?

Yes, by purchasing the add-on module for working time tracking. It lets you record attendance times, manage holiday and calculate overtime, for example.

Can I create invoices with Xpert-Timer pro as well?

Yes, by adding the Faktura add-on module. It lets you produce X-Rechnung invoices, QR invoices for Switzerland and standard PDF invoices.

Is the project time tracking available as a one-off purchase?

Yes, you buy Xpert-Timer once and can keep using the version you bought for as long as you like. The licence has no time limit.

On how many computers may I install the software?

You may install the software on as many computers as you like, as long as you use the same user name that is stored in the database.

Is local project time tracking GDPR-compliant?

Yes, local project time tracking is GDPR-compliant. You can feed the system with no more data than you actually need.

Das Xpert-Timer Support-Team

Personal. Always there for you.

Behind Xpert-Timer stands an experienced team from Germany focused on project and working time tracking. For many years we have been developing solutions that genuinely support companies in their working day. Simple, reliable and practical.

Get in touch now
Enlarged view